VACANCY ALERT – DEADLINE 13 AUGUST 2024

SporTT is currently seeking talented individuals to fill the following positions and job descriptions.

ACCOUNTING ASSISTANT

Job Description

• Receives documents within the department for payment processing.
• Data entry for processing of AP invoices received within the department.
• Prepares of payment vouchers.
• Maintains of some general ledger accounts.
• Performs of journal entries for company transactions.
• Maintains of spreadsheets for the department.
• Assists with Petty Cash disbursements and reconciliations.
• Assists with audit related requests.
• Responsible for filing on a weekly basis.
• Assists in following up with the relevant locations for outstanding documents for processing.
• Performs reconciliations on a weekly and monthly basis.

ACCOUNTING TECHNICIAN

Job Description

• Data entry.
• Coordinates payments.
• Journal entries and reclasses.
• P&L GL accounts review.
• Reports Weekly Liquidity to ensure availability of funds to meet payment commitments.
• Follows up with locations for submission of invoices.
• Handles of all wire transfers/ACH.
• Ensures safekeeping of cheques.
• Petty Cash Custodian – Handles of PAN and coordinating with all other PAN holders.
• Prepares Monthly and Quarterly Reconciliations.

ASSISTANT, INTERNAL AUDITOR

Job Description

• Executes of audit procedures, special reviews and investigations and in accordance with the Standards for the Professional Practice of Internal Auditing.
• Examines financial records for compliance with policies and procedures.
• Ability to identify control weaknesses and breakdowns.
• Documents of audit findings in clear and concise working papers ensuring conclusions are well documented.
• Ensures permanent files, process flow and procedure documents are maintained within the department.
• Communicates effectively with colleagues, conducting interviews during audits, fostering a collaborative audit environment & building relationship to facilitate a thorough understanding of operational processes and potential areas.

BRAND PARTNER

Job Description

• Assists in marketing planning and brand campaign concepting/development in conjunction with the client and Corporate Communications Department.
• Facilitates relationships with appropriate networks with the local, regional and international sporting communities.
• Guides on policy matters pertaining to sport business activities.
• Collaborates with Corporate Communications Department on brand and product strategy.
• Supports content ideation & strategy.
• Leads research and conception of brand relevant partnerships.
• Identifies new potential brand partnerships that fit with the overarching brand mission.
• Leads the execution of special projects.
• Conducts all duties in conformance with Health, Safety, Environment & Security (HSE &S) requirements.
• Performs special assignments and other related duties as required.
• Assesses and evaluates of business case for proposals submitted for consideration and provide justification.
• Delivers activities agreed in partnership agreements.
• Conducts data collection & research activities.

CLERICAL OFFICER

Job Description

• Performs general clerical duties including but not limited to photocopying, scanning, mailing, and filing.
• Assists in the planning and management of meetings, workshops and conferences.
• Manages and maintains filing systems in accordance with established procedure
• Generates accurate a wide variety of documents such as letters, memoranda, minutes, reports, and spreadsheets utilizing appropriate software.
• Orders, issues, and maintains inventory of supplies and equipment.
• Assists in the preparation of timesheets, vouchers, invoices, requisitions and relevant Company documents.
• Attends to queries and ascertains the business of callers and visitors and guides them accordingly.
• Monitor petty cash usage and request reimbursement in a timely manner.
• Conduct all duties in conformance with Health, Safety, Environment & Security (HSE &S) requirements.
• Performs special assignments and other related duties as required.
• Receives and screens incoming calls, determines priority matters and notifies relevant individual accordingly.
• Liaises with suppliers and contractors as necessary to complete required details on forms and other procurement and accounting documents.
• Assist in the preparation of reports.

COMMUNICATIONS ASSISTANT

Job Description

• Planning support and idea generation.
• Researches/assists in writing media release and other media and public content and collateral.
• Creates/assists with graphical and other content for internal and external communications.
• Updates digital media.
• Supports execution of events/workshops.
• Manages media/stakeholder contact database.
• Communicates with and manage stakeholders.
• Manages media inquiries.
• Media and Crisis monitoring.
• Special/ad hoc assignments.
• Work Plans.

COMMUNICATIONS OFFICER

Job Description

• Plans events, communications content, documentation/reports and other communications activities.
• Prepares Communications/PR campaigns and proposals.
• Prepares and issues media releases and internal and public notices.
• Creates graphical and other content for internal and external communications.
• Updates digital media.
• Organises and manages events/workshops.
• Manages media/stakeholder contact database.
• Performs site visits.
• Conducts news archiving.
• Communicates with and manage stakeholders.
• Manages media inquiries.
• Prepares of monthly departmental updates.
• Post-event reporting.
• Media and crisis monitoring.
• Special/ad hoc assignments.
• Survey instruments.
• Work Plans.

CRAFTSMAN

Job Description

• Provides feedback to direct reports on comments and issues facing the customer and other users of the facility.
• Performs routine inspection and minor repairs (as per trade qualification or specific training).
• Troubleshoots and diagnoses basic problems, provide solutions to recurring problems.
• Performs maintenance and mechanical activities for assigned buildings and related facilities, furnishings and equipment (including painting, carpentry, plumbing, electrical, masonry, cement work, heating, welding, roofing and related work) in accordance with safe working practices.
• Loads, unloads and moves products and materials using hand or basic material handling equipment as part of the receiving, storage, issuing and dispatching process; transports materials, furniture and equipment to facilities.
• Undertakes general housekeeping of environs as directed by the Facility Manager/ Supervisor.
• Assists in the set up for events at SPORTT’s facilities in a timely manner.
• Conduct all duties in conformance with Health, Safety, Security & Environment (HSSE) requirements.
• Oversees and directs work activity of all contractors and their agents that are responsible for setup and take down of equipment.
• Ability to work and lead as part of a group of people, working toward solutions that generally benefit all involved parties.
• Ability to establish and maintain effective working relationships with colleagues and members of the public.
• Provides technical advice in the development of work scope/repair guidance for Sporting equipment repairs.
• Ability to express ideas orally or in writing in individual or group situations.
• Writes up and prepares service reports and daily job cards.

CRAFTSMAN

Job Description

• Provides feedback to direct reports on comments and issues facing the customer and other users of the facility.
• Performs basic routine inspection and basic repairs.
• Performs maintenance and mechanical activities for assigned buildings and related facilities, furnishings and equipment (including painting, carpentry, plumbing, electrical, masonry, cement work, heating, welding, roofing and related work) in accordance with safe working practices.
• Loads, unloads and moves products and materials using hand or basic material handling equipment as part of the receiving, storage, issuing and dispatching process; transports materials, furniture and equipment to facilities.
• Undertakes general housekeeping of environs as directed by the Facility Manager/ Supervisor.
• Assists in the set up for events at SPORTT’s facilities in a timely manner.
• Conducts all duties in conformance with Health, Safety, Security & Environment (HSSE) requirements.
• Ability to work as part of a group of people, working toward solutions which generally benefit all involved parties.
• Ability to establish and maintain effective working relationships with colleagues and members of the public.

HEAD, PROJECT EXECUTION

• Formulates strategic and long-term Department Policies.
• Updates Standard Operating Procedures.
• Provides leadership / technical expertise / direction / priorities / establish boundaries in the department and coordinates internal resources and third parties for the execution of projects in accordance with Departmental Policies.
• Ensures projects are reviewed and inspected, monitored incompliance with executed Contracts and SporTT policies and procedures.
• Streamlines projects to allow for milestones to be achieved within quality, time and budget, by developing new or updating Standard Operating Procedures.
• Manages interfaces to ensure timely delivery of Project and Handing over of completed projects.
• Responsible for budget forecasting, commitment controls associated with the Department’s needs.
• Represents the Organisation at stakeholder meetings to provide technical advice.
• Advises on Employer and Contractor Claims.
• Responsible for the competency assurance of discipline personnel. Conducts on-going evaluation of line employees and implements the appropriate training and development plans where necessary.
• Demonstrates HSSE leadership and increase HSSE awareness of the Project Team.

PROJECT TECHNICIAN (PROJECT DESIGN AND ADMINISTRATION)

Job Description

• Problem-solving skills in their role and responsibilities “as assistants to project managers, technicians must be able to help project managers identify problems and scope projects to solve them.”
• Develops strategies to maintain various assets.
• Work primarily on identified facilities to perform observation, take measurements, data collection, documentation and preparation of project description of works and work breakdown schedules.
• Organises and maintain records, logs, and other data related to the pre-construction aspect of works.
• Reviews scopes to identify specifications, codes and standards for projects.
• Researches requirements for certifications, equipment for facilities and all necessary for the successful preparation of Request for Proposals, external engagements and consultancies as required.
• Assists in the estimation of project durations based on identified scopes.
• Attends site/tender visits as required and assists project managers and quantity surveyors in the performance of their functions.
• Daily communication with external stakeholders, project managers, quantity surveyors, project coordinators, consultants and other relevant personnel related to assigned projects.
• Prepares field reports, including field sketches and photographs, using software such as Word, Excel, Autocad, MS Projects and Adobe.
• Maintains a variety of records relating to inspections and other related activities.

PARALEGAL

Job Description

• Assists in the monitoring and reviewing of government regulations to ensure that the Company is aware of new requirements.
• Reviews simple and more routine legal documents for completeness and accuracy.
• Conducts research on legal issues relating to the Company’s operations.
• Assists in the preparation and review of simple and more routine legal documents such as contracts, agreements and opinions.
• Establishes and maintains case/contract files and makes same available and easily accessible as necessary.
• Assists in the development and maintenance of an up-to-date filing system, repository of laws, judgments, contract precedents and other related material in areas affecting the Company’s day-to-day operations.
• Copies, collates, scans and emails relevant documents.
• Assists with ensuring that the Company meets all its legal, regulatory and compliance/reporting deadlines.
• Performs any other duties related to the job function as may be required.

OFFICER, PROCUREMENT

Job Description

• Participates in the implementation of the Annual Procurement and Disposal Plan and Schedule.
• Analyses and strategises planned purchase requests to determine the appropriate procurement method and strategy.
• Participates in the provision of procurement and disposal services in accordance with the relevant legislation, policies, procedures, rules and regulations.
• Maintains current procurement records, including electronic records ensuring the accuracy and integrity of data.
• Solicits and compares prices/quality of competitive products and services.
• Monitors and reviews the progress of contractual agreement review information contained in invoices being presented for payment.
• Issues tender documents and maintains and updates the register of pre-qualified contractors.
• Schedules, organises and facilitates Site Visit meetings and/or Pre-Bid meetings as required.
• Continuously works with the OPR Procurement Depository to ascertain on a regular basis regarding new and prequalified vendors, service providers, consultants and contractors.
• Assists in the preparation and evaluation of pre-qualification documentation and submissions.
• Assists in negotiation exercises with vendors, contractors and service providers.
• Provides advice and guidance on matters regarding the application of procurement and disposal legislation, restrictions, regulations, policies and procedures.
• Provides guidance and training on proper Codes of Conduct in Procurement and Disposal Activity.
• Assists in the preparation of monthly internal reports and monthly/quarterly reports for the OPR.

TECHNICIAN, FACILITIES

Job Description

• Inspects maintenance works and/or repairs in progress and appropriately records contractor (consultant/vendor performance that are not in keeping with manufacturer’s specification; approved scope of works; and/or formal contract.
• Conducts routine inspections at all assigned facilities; identify any potential health and safety hazards and take appropriate action in keeping with the organisation’s standard operating procedures.
• Troubleshoots, diagnoses and resolves equipment issues, makes necessary repairs, arranges for repairs to be effected or advises management to facilitate corrective action.
• Inspects maintenance works and/or repairs in progress and appropriately records contractor/consultant/vendor performance that is not in keeping with manufacturer’s specification; the approved scope of works; and/or a formal contract.
• Performs basic preventive, routine or break-down maintenance and repairs involving areas such as electrical, carpentry, plumbing, pest control, and air conditioning.
• Works with Engineering Services team to maintain optimum operating condition of equipment and facilities.
• Conducts all duties in conformance with Health, Safety, Environment & Security (HSE&S) requirements.
• Assists in the supervision of service providers and contractors at designated SporTT facilities.
• Supervises, schedules and assigns activities to the skilled & semi-skilled labourers and ‘handymen’ to complete daily duties.
• Receives service requests and transmits the same to the relevant personnel undertaking follow-up activities as required.
• Keeps records and other relevant documentation in respect of all purchases and equipment installed; also assists with the establishment of a facilities management database.
• Assists in the preparation of monthly reports.
• Receives and investigates complaints and provides feedback through the relevant channels.
• Reports daily activities and status of operation of equipment and facility.

FACILITIES MAINTENANCE MANAGER

Job Description

• Assists with review, development and standardization of facilities management principles, policies and procedures.
• Assists with preparation of draft annual budget for relevant elements of facility including projected operation costs.
• Assists with determining the best utilisation of space and resources for new buildings, and continued development of current facilities.
• Oversees the repair and maintenance plan for the facilities to ensure efficiency and maximisation.
• Plans, directs, and monitors the maintenance and operations activities of SPORTT facilities maintenance in respective trade, including construction and renovation projects.
• Plans, coordinates and directs activities of the group of professionals responsible for the facilities maintenance portfolios.
• Ensures that all equipment is managed and supported in an efficient and timely manner and in appropriate condition.
• Ensures that all relevant service level agreements and third party use rental agreements are in place.
• Manages and prepares the scope of works, specifications, designs and drawings for relevant projects assigned to the department.
• Manages and ensures efficient and responsible use of energy and utility resources.
• Manages purchase request process to control procurement of all parts, equipment and services necessary for daily, maintenance and project deliverables.
• Promotes/Leads instrumentation and data collection efforts and its use for monitoring, analysis and decision-making processes.
• Offers support and decision-making contributions by brainstorming, troubleshooting and suggesting practical solutions to problems, issues, incidents and breakdowns.
• Approves or verifies purchase invoices as per DoA policy.
• Approves or verifies all Sole Select purchases as per DoA policy.
• Recommends by signing all emergency purchases as per Procurement/Accounting Policy and DoA.
• Signs and approves all overtime requests as per company policy.
• Liaises with facilities maintenance department in the production of scheduled planned maintenance for relevant facilities equipment.
• Takes part and contributes to regular department meetings held with response to circulated meeting minutes and action items.
• Communicates with internal & external stakeholders by email, official letters, phone calls, texts etc.
• Maintains staff job results by coaching, counselling, and disciplining employees, while planning, monitoring, and appraising job results and performance.
• Performs conflict resolution and solution suggestions for personnel issues.
• Ensures performance of duties in conformance with Health, Safety, Security and Environment requirements.

OFFICER, INTERNAL AUDIT

Job Description

• Executes internal audit assurance assessments for the organisation in accordance with the approved Internal Audit plan and special requests assigned by Head Internal Audit.
• Reviews departments, policies, and procedures.
• Develops audit objectives, testing working programmes and scope of engagement letters for operational audits.
• Reviews audit procedures, identifying issues, developing criteria, reviewing, and analysing of evidence and documenting processes and procedures.
• Documents findings and recommendations.
• Maintains testing worksheets after review of systems, policies, and procedures.
• Validates Internal Audit Implemented Recommendations.
• Provides training, coaching and supervision to internal audit staff.
• Participates in opening & closing conference meeting with managers and process owners to discuss audit scope findings and recommendations.
• Conducts staff interviews with process holders.
• Prepares audit reports inclusive of audit objective, scope, proposed risk ratings, findings, and proposed recommendations for submission to Head Internal Audit.
• Prepares compliance status reports as it relates to as it relates to the State Enterprise Performance Monitoring Manual (SEPMM) Companies Act, and the Securities Exchange Commission (SEC).

MAINTENANCE PLANNER/COORDINATOR

Job Description

• Works closely with managerial staff like the maintenance supervisor, facility manager, and maintenance manager to draw up and execute the organisation’s annual maintenance plan.
• Assists in the preparation of budgetary estimates for preventive and corrective maintenance.
• Assists in the preparation of budget for inventory and stock levels.
• Creates maintenance schedules for all plant equipment.
• Communicates directly with service providers, vendors, and maintenance contractors to schedule repairs, servicing, preventive maintenance, and other projects required to keep the company’s physical assets running smoothly.
• Determines the tools and supplies needed for each different type of machine.
• Orders and keeps spare parts and maintains stock levels for various equipment as needed.
• Oversees inventory management and facility management.
• Monitors usage of tools and equipment and ensures tools are readily available for assigned tasks.
• Assigns tasks to workers, coordinating them, and ensuring completion of work.
• Assists in preparation of specifications and scope of works for contracted maintenance services.
• Assists in the coordination and scheduling of contracted maintenance services.
• Monitors use of PPE and other resources; recommending replacements when due..
• Monitors safety and health compliance.
• Supports technicians during their daily equipment inspections and taking care of maintenance logs.
• Assists with relevant CMMS management.
• Communicates directly with internal maintenance supervisors and work crews to schedule repairs, servicing, routine maintenance, inspections and other projects required to keep the company’s physical assets running smoothly.
• Provides a wide variety of administrative assistance to managers, especially in the areas of managing work orders and tenant communication.
• Develops maintenance and training manuals.
• Liaises with workers, coordinates them, and ensures completion and closure of work orders and job cards.
• Cross trains with Helpdesk and Storekeeping function to ensure gaps can be filled in emergencies.
• Assists in preparation of draft R&M budget.
• Monitors safety and health compliance.

If you possess the necessary qualifications and are passionate about making a difference, we encourage you to apply now!