VACANCY ALERT – HEAD, PROCUREMENT – DEADLINE 14 JANUARY 2025

SporTT is seeking to recruit a suitably qualified individual for the following position: HEAD, PROCUREMENT

JOB SUMMARY:

The incumbent is required to plan, direct and coordinate procurement activities, ensuring compliance with applicable procurement laws, regulations, policies and procedures. Duties include developing, implementing and monitoring the procurement plan/programme; planning and directing the work of the procurement staff; managing the tendering process; evaluating the performance of contractors (includes vendors, suppliers and consultants. Depending on work assignment the incumbent may be required to perform some or the full range of the duties of the position.

ROLES AND RESPONSIBILITIES

• Formulates the Procurement and Disposal Strategic plans and Development and management of related programmes and projects.
• Develops and implements comprehensive procurement strategies aligned with organizational goals.
• Analyses market trends and supplier capabilities to identify opportunities for cost savings and efficiency improvements.
• Collaborates with internal stakeholders to forecast procurement needs and create strategic sourcing plans.
• Reviews procurement contracts, purchase requisitions and creates request for proposals (RFP) for goods and services.
• Coordinates activities of personnel engaged in contract negotiation, buying of equipment materials and services.
• Plans, organises, directs and co-ordinates the procurement of supplies, materials, equipment and services (including consulting services).
• Develops, implements and monitors a procurement plan/programme for the Ministry/Department.
• Ensures that all procurement activities comply with applicable laws, regulations, policies and procedures and adhere to the principles of accountability, transparency and value for money.
• Plans, organises, directs and co-ordinates the work of staff engaged in procuring supplies, materials, equipment and services; provides them with advice and guidance on procurement issues; evaluate and report on their performance.
• Leads the preparation of Expressions of Interest, Request for Quotations, Letters of Invitation, Request for Proposals and other tender documents; manages the procurement process to ensure consistency and compliance with applicable laws, regulations, policies and procedures.
• Provides guidance and advice on the development of tender documents (Terms of Reference, Technical Specifications and Scope of Works) and other procurement activities.
• Facilitates the evaluation of proposals and bids.
• Leads negotiations with contractors and suppliers where appropriate.
• Directs and oversees the establishment, implementation and maintenance of a contractor performance management system to assess indicators such as capability, quality and delivery.
• Provides assistance and guidance to staff in resolving problems, conflicts, and protests arising during the procurement process from bid process to contract execution.
• Ensures that clear scope of works is identified and communicated to contractors/service providers through close communication with internal stakeholders.
• Designs procedures that govern the work of procurement staff.
• Maintains systems that facilitate inspection and analysis of records, standardised reports and on-time delivery of goods and services to internal clients.
• Performs other related duties as required.
• Communicates with and manages stakeholders.
• Prepares monthly departmental updates and reports.
• Prepares quarterly reporting requirements to the OPR.
• Prepares Annual Schedule of Planned Procurement Activity (ASPPA) and Annual Procurement Plan (APP) annually.
• Executes special/ad hoc assignments or requirements.
• Performs related work as may be required by the job functions.

QUALIFICATIONS

• A Master’s Degree in supply chain management.
• Business Administration with core courses in procurement management or a related field from a recognised institution.

OR

• A Bachelor’s Degree in the Social Sciences such as Business Administration, Project Management or related field from a recognised University.

Considered an asset:

• The Chartered Institute of Purchasing and Supply (CIPS) Advanced Diploma in Purchasing and Supply or the Institute for Supply Management (ISM) Certified Professional in Supply Management.

EXPERIENCE

• A minimum of six (6) years’ experience performing procurement duties including three (3) years at a supervisory level.

 KNOWLEDGE, SKILLS AND ABILITIES

• Skill in the use of personal computers.
• Proficient in the use of Microsoft Office Suite.
• Ability to interpret and apply laws, regulations, policies and procedures pertinent to public procurement
• Ability to plan, organise and direct the work of staff engaged in performing procurement duties.
• Ability to develop and implement a procurement plan/programme.
• Ability to conduct negotiations with contractors.
• Ability to communicate effectively, both orally and in writing.
• Ability to establish and maintain effective working relationships with associates.
• Ability to identify, analyse and solve problems and make appropriate recommendations.
• Ability to analyse and interpret data and prepare comprehensive reports.

If you possess the necessary qualifications and are passionate about making a difference, we encourage you to apply now!